• Make a list of at least three units in your country with the name of a contact person for each unit. It is of vital importance to keep this list updated.
• Advertise the exchange programme in your national journal and websites and link to the EfCCNa web site
• The EfCCNa representative will play the intermediary role between the visiting nurse and the hospital, ensuring that all issues are clarified
• If a nursing colleague wishes to participate in the programme ask her whether she is a member of her national association and obtain all necessary personal details and relevant information.
• Then approach the chosen unit and the contact person and provide all information
• Forward the aims and expectations of the visiting nurse to the contact person for discussion
• Ensure that accomodation in the hospital or nearby the hospital has been identified including the costs. The possibility of residental lodging in the host's home should be explored in order to reduce costs.
• Within two month after being approached by the visiting nurse her aims and objectives should be agreed on by all key persons
• Six weeks after the contact has been made with the hosting hospital check with the visiting nurse and the contact person at the unit that the programme has been agreed:
  • If yes - ask for the time table and send it two weeks before the visit to the participating nurse; remind her to send in the evaluation form after her stay
  • If no - find out why
• Keep track on the evaluation form which should be returned in two weeks time

In all cases whether the exchange programme has been completed or not the EfCCNa representative should send a report to the person in charge of the exchange programme.